Vehicles and fleets

All 30 guides in this topic

• A V5C is not the whole ownership file

  Distinguish the registered keeper from authority to sell, and build a vehicle ownership file that records finance interests and unresolved gaps.

• Arranging a commercial vehicle viewing day

  Arrange fleet vehicle viewings around safe access, identifiable records and agreed test limits, while keeping the working depot under control.

• Can a non-running commercial vehicle still be sold?

  Describe a non-running work vehicle honestly, distinguish symptoms from diagnosis and obtain recovery information before choosing a sale route.

• Clean air zone evidence in commercial vehicle listings

  Check the actual vehicle against relevant clean air zone schemes, record the result and avoid blanket compliance claims in commercial sale listings.

• Coordinating a fleet sale across several depots

  Coordinate a fleet disposal across several depots with shared records, local responsibility and clear exceptions for access and release dates.

• Disclosing accident history in a fleet sale

  Prepare a vehicle accident-history record using known events, repair evidence and current condition, while keeping unsupported claims out of the sale.

• Driving away or transporting a vehicle after sale

  Choose a lawful and practical collection route for a sold vehicle, checking road-use requirements, condition evidence and specialist transport needs.

• Financed and leased vehicles in an asset sale

  Identify owned, financed and leased fleet vehicles before sale instructions, and collect the agreement or lender evidence needed to resolve authority.

• Identifying trailers before a fleet auction

  Identify each trailer before a fleet sale, match plates to records and photographs, and resolve mismatches before buyers arrange collection.

• Keep a company number plate before selling the vehicle

  Keep a private company number plate before selling its vehicle, with the DVLA sequence, document hold points and account updates explained.

• Keys, chargers and accessories that disappear during fleet sales

  Keep spare keys, charging leads and removable vehicle accessories attached to the correct sale lot, with a simple custody and handover record.

• Looking after fleet vehicles while they wait for sale

  Allocate storage, condition, keys and release checks for commercial vehicles waiting for sale, including a practical holding-period responsibility record.

• One fleet lot or separate vehicle lots?

  Compare selling a fleet as one lot or as separate vehicles, using buyer fit, mixed specifications, release dates and collection complexity.

• Photographing fleet vehicles so buyers can compare them

  Photograph commercial fleet vehicles with clear identity, condition and accessory coverage, and keep the image set consistent with the sale description.

• Planning a commercial fleet disposal

  Build a fleet disposal plan around ownership checks, vehicle release dates, records and collection, while keeping the remaining business moving.

• Preparing electric vans for sale

  Prepare electric vans for sale with battery evidence, included charging equipment, account clearance and model-specific collection planning.

• Remove business data from fleet vehicles before handover

  Find business data in fleet vehicles, assign each account or device to an owner and verify removal before releasing keys to the buyer.

• Resolving mileage discrepancies before a vehicle sale

  Reconcile conflicting mileage records before a vehicle sale, preserve the evidence and describe any remaining uncertainty without guessing a total.

• Selling a high-mileage van with useful condition evidence

  Present a high-mileage work van using service evidence, known repairs and current faults, without promising resale value or future reliability.

• Selling a work vehicle when the V5C is missing

  Resolve a missing V5C before a work vehicle sale: confirm the keeper details, follow the current DVLA route and agree the buyer disclosures.

• Selling an HGV with a usable maintenance file

  Organise HGV maintenance, inspection and defect records for a sale, keeping truck, trailer and fitted lifting equipment evidence clearly separated.

• Selling branded fleet vehicles without confusing customers

  Decide whether to remove names and contact details from sold fleet vehicles, and agree the cost, final condition and catalogue photographs.

• Selling fleet vehicles without leaving drivers stranded

  Sequence old vehicle sales around accepted replacements and remaining routes, with a practical release timetable and a delay contingency.

• Selling refrigerated vans and trailers

  Describe the vehicle and refrigeration system separately when selling refrigerated vans or trailers, with service records and clear operating evidence.

• Selling vehicles fitted with tail lifts

  Keep tail-lift identity, capacity information, examination reports and defects separate from the vehicle history when preparing a commercial sale.

• The company vehicle sale handover checklist

  Use a company vehicle handover record to check release authority, collector details, documents, keys, accessories and unfinished administrative tasks.

• The evidence pack that helps buyers assess a used van

  Gather the identity, service, condition and accessory evidence a buyer needs to assess a used work van, without turning missing records into claims.

• Using MOT history to prepare an honest vehicle description

  Use official MOT history to describe a vehicle accurately, reconcile mileage and record unresolved advisories without claiming a full condition survey.

• What stays in a van when it is sold?

  Define the racking, tools, accessories and other equipment included when a work van is sold, so photographs and handover records agree.

• Who tells DVLA after a company vehicle is sold?

  Assign the DVLA notification after a company vehicle sale, gather the required details and keep the confirmation with the handover record.