Keeping catalogue corrections consistent before an equipment sale
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When an error is confirmed, correct the approved master record and track every place that repeats it. Fixing a private spreadsheet does not necessarily update the public catalogue, image captions, site labels or answers already prepared for buyers.
This process begins after an error is identified. Use the catalogue-checking guide for the earlier proofreading task.
Keep a correction register
| Field | What to record |
|---|---|
| Correction reference | Unique number and date raised |
| Asset and lot | Stable asset ID and current catalogue reference |
| Previous detail | The exact statement or field that is wrong |
| Confirmed replacement | Correct wording or information |
| Evidence | Source supporting the correction and any limits |
| Approval | Person authorised to approve the change |
| Affected material | Catalogue, images, labels, document pack and answer notes |
| Communication | Relevant parties or channels the sale manager must address |
| Completion | Who verified each update and when |
Keep the old detail in the register for traceability, while making the current approved version clear in active use.
Correct the fact before rewriting the sentence
A model-code typo may be easy to spot but still needs the right evidence. Check the asset record rather than replacing one guess with another. Use the honest-description guide to distinguish confirmed facts from seller recollection or untested information.
A fictional example is a catalogue saying 'three accessory trays' when the approved contents schedule and physical check confirm two. The correction needs to reach the description, any caption repeating three, the site list and the prepared enquiry response. Changing the title alone leaves the same error elsewhere.
Let the sale manager control published changes
Agree who edits each channel and how affected buyers are informed under the sale's process. A seller should not assume a revised attachment sent to one contact corrects material already published or circulated.
Record when the correction was approved and when it became visible. Verify the result in the actual current material rather than marking the task complete because an edit was requested.
If equipment physically changes after listing, use the condition-change notification first. A new fault or missing component may require decisions beyond correcting an earlier clerical error.
Check the next approval against the current version
Before the final readiness review, identify any corrections still open and the material they affect. A checklist referring to version two should not approve a catalogue assembled from version one.
Archive superseded working copies through the normal records process and keep the current master easy for authorised staff to find. Avoid files named final, final-new and final-really-new without a date or version reference.
Agree the correction route with UK Auction Group when preparing the sale. A small controlled register makes it easier to keep factual changes consistent without losing the evidence of what was changed and why.
Explore the sale preparation guides.
Sources
- UK Auction Group: asset disposal Checked
This guide gives general information. Equipment-specific, legal, tax and safety decisions may need a qualified adviser or competent specialist. The guides do not promise sale prices, fees or results.