Drawing a simple site map for an equipment sale
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- 3 minutes
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A sale site sketch should help people find the right asset and ask the right planning questions. Show sale references, locations, reporting points and known constraints, then state the sketch's limits. It is not a traffic-management, lifting or emergency plan.
Use an existing suitable layout where available, or draw a simple labelled sketch. Accuracy of references matters more than polished graphics.
Annotate the sketch in layers
Identity: site name, date, version and the person who checked it.
Locations: buildings or areas with the asset IDs used in the inventory. If several lots share an area, show where their detailed location list can be found.
Arrival information: the reporting point and relevant contact reference, subject to the site's approved visitor arrangements.
Known constraints: areas, openings or installations that require attention from the responsible planner. Mark unknowns rather than drawing an apparently approved route through them.
Limitations: whether the sketch is to scale, which dimensions are verified and what requires a specialist visit or assessment.
Change record: what changed from the previous version and who received the update.
A simple fictional annotation key
| Mark | Meaning in this example |
|---|---|
| S-001 | Asset reference linked to the inventory |
| A | Reporting point confirmed by the site contact |
| Q-01 | Access question requiring specialist review |
| R | Retained business area; access arrangements to be confirmed |
Use a key that suits the actual site. Do not reuse a symbol if its meaning conflicts with established site signage or plans.
Keep identity stable as the layout changes
Use the numbering guide to connect the map to photographs and records. If an asset moves, change the location on the map and in the movement register while retaining its identity.
Avoid drawing dimensions that were never measured. A sketch marked not to scale should not be used to infer a machine will pass through an opening. Put verified measurements and their sources in the removal information sheet.
Prepare different information for different readers
A buyer attending a viewing may only need the reporting point and relevant instructions. Use the visitor brief for that communication. Contractors may need more detailed site information through the responsible planning process.
Keep security-sensitive details and unrelated business information out of a public version. Agree access to the fuller sketch through the site's normal arrangements.
Before sharing, ask the site contact to check the asset references, dates and intended audience. Remove superseded copies from active use while retaining the record appropriately.
Send the current sketch with the inventory to UK Auction Group. It can make the initial visit and information requests more efficient, provided everyone understands which facts it shows and which decisions still require assessment.
Explore the sale preparation guides.
Sources
- UK Auction Group: asset disposal Checked
This guide gives general information. Equipment-specific, legal, tax and safety decisions may need a qualified adviser or competent specialist. The guides do not promise sale prices, fees or results.