Recording removal constraints before advertising equipment
- Reading time
- 2 minutes
- Last reviewed
On this page
Record known removal constraints before buyers price an offer or plan collection. Give the sale manager accurate site information and make unverified details clear. A vague promise of easy access can distort the buyer's understanding of the whole purchase.
The seller's information sheet supports specialist planning. It is not a lifting plan, route approval or calculation of safe loads.
Prepare a removal information sheet
| Field | What to record |
|---|---|
| Asset location | Building, floor and identifiable position |
| Asset dimensions and weight | Reliable source, configuration and any unknowns |
| Openings and route information | Available measurements and whether independently verified |
| Installation context | Known connections, fixings or shared equipment requiring assessment |
| Access times | Confirmed availability and restrictions |
| Site activity | Continuing operations and shared areas |
| Permissions or conditions | Relevant confirmed requirements and questions still with advisers |
| Contact | Person who can arrange a specialist visit and obtain records |
Do not estimate a weight from appearance or describe a floor as suitable because it has supported the machine in use. The proposed movement can raise different questions for competent assessment.
Show what the photographs cannot establish
An image may show a doorway but not its verified dimensions, load capacity or the complete route. Attach the measurement source and identify any obstruction or change since the photograph was taken.
For example, a fictional machine may stand near a large roller door while the approach to that door is constrained by a permanent installation. A photograph of the machine and door alone would omit the relevant restriction. Record the full known context for the specialist to assess.
Use the equipment-fit question sheet if the destination is known within the same business. Origin and destination information should remain distinct.
Explain commercial implications without planning the lift
Transport costs can affect buyer interest, so clear information helps bidders obtain realistic advice. The in-place versus removal valuation guide explains why the assumed sale circumstances also matter to valuation.
HSE's loading guidance addresses advance agreement and information exchange where organisations share loading work. The actual methods and controls need the responsible competent parties, using current site facts.
Settle responsibilities before promising a package
Use the departure responsibility matrix to establish who arranges the assessed work, pays for it and confirms completion. Do not imply that the presence of lifting equipment on site means the seller will provide loading.
Send the information sheet to UK Auction Group before the catalogue or private offer terms are finalised. Highlight unknown measurements and restrictions so marketing reflects the real collection context and buyers know what still requires specialist confirmation.
Explore the sale preparation guides.
Sources
- UK Auction Group: asset disposal Checked
- HSE: loading Checked
This guide gives general information. Equipment-specific, legal, tax and safety decisions may need a qualified adviser or competent specialist. The guides do not promise sale prices, fees or results.