Rakes and tedders: account for missing and replacement components
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When a rake or tedder has replacement or missing components, describe the differences plainly and preserve the available parts records. Do not use "all complete" until the relevant configuration and included loose items have been checked.
Begin with the exact model and serial number. Identify whether the documents refer to this machine or another similar unit in the yard. A parts box with the right colour is not enough to establish that its contents belong in the sale.
Create a discrepancy register
The register should connect each observation with a question or supporting record:
| Location or component | What is known | Evidence | Action before description |
|---|---|---|---|
| One component differs in appearance | Replacement reported by owner | Invoice available or absent | Confirm part identity and applicability |
| A guard appears absent | Observed gap in current photograph | Dated image | Obtain competent assessment |
| Loose spare components | Quantity and markings visible | Labelled stock photograph | Match parts reference or keep unidentified |
| Earlier repair area | Work recorded on a dated invoice | Provider and machine reference | Preserve scope; assess present condition if needed |
These are fictional prompts, not a technical inspection checklist. A competent provider should identify what matters for the particular design and condition.
Do not describe a component as wrong merely because it looks different. A legitimate replacement may differ from the original. Equally, a close visual match does not prove suitability.
Keep three types of statement apart
Observed: "One tine is missing from the location shown in photograph 6." This reports a specific visible fact, assuming it can be safely observed and accurately identified.
Reported: "The owner reports that the arm was replaced in 2023; no fitting invoice is available." This preserves the source and limitation.
Confirmed by records: "Invoice reference R14 identifies the replacement part and this machine's serial number." This describes the document without claiming it proves the whole machine's present condition.
The baler evidence sheet shows the same distinction between a purchased part and recorded fitting. It is useful when preparing several grassland machines together.
Ask the maker or dealer a narrow question
Provide the model, serial number, marked part number and photographs. Ask whether the records identify the component for this configuration and what further assessment is needed.
Avoid asking only whether the machine "looks okay". A useful reply concerns the exact component and evidence. Keep any limitation in the sale file rather than reducing the response to a yes or no.
For PTO-driven equipment, treat the shaft and its guarding as a separate documented assembly. Do not place a loose shaft with the lot merely because its dimensions appear plausible.
Decide what must happen before marketing
HSE's second-hand agricultural machinery guidance includes common problems involving missing or defective guards and other safeguards. For machinery supplied for work in Great Britain, a disclosure note does not itself resolve the seller's duties.
Discuss unresolved safety questions with the organiser and the appropriate competent provider. This guide records information; it does not authorise use or provide repair steps.
If the equipment has stood unused, add the storage timeline rather than implying that an old repair record describes its current state.
Send the discrepancy register to UK Auction Group's agriculture service with the identity photographs and available invoices. Clear distinctions between observations, reports and confirmed records make an accurate description easier to prepare.
Sources
This guide gives general information. Equipment-specific, legal, tax and safety decisions may need a qualified adviser or competent specialist. The guides do not promise sale prices, fees or results.