Listing exactly what is included with a machine
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List the included items individually enough that the seller, auctioneer and buyer can recognise the same package. 'Machine with accessories' is too vague when several cabinets, cables and loose parts surround it.
Agree the commercial lotting first. The job-lot versus separate-lots guide addresses that decision; this page records the physical contents once the intended package has been chosen.
Use three scope states
| Item reference | Description and quantity basis | Scope state | Evidence |
|---|---|---|---|
| Main asset | Identified machine | Included | Asset record and photographs |
| Accessory group A | Named items, with counted quantity or clearly stated basis | Included | Contents schedule and image reference |
| Nearby cabinet | Identified cabinet and relevant contents | Excluded | Retained-item reference |
| Unidentified cable set | Observed group requiring investigation | Awaiting confirmation | Question assigned to the responsible person |
These fictional entries show the structure. An item awaiting confirmation should not be quietly represented as included because it appears in the photograph.
Describe quantity without overclaiming
If small parts have been counted, record the count and date. If a lot is described on another agreed basis, make that basis explicit. Do not infer quantities from a closed box or use a photograph of one tray to represent several unchecked trays.
Check whether the main machine and accessories have separate identification records. A serial number belonging to a control unit should not be used as the identity of the whole system without clarification.
Consider value and usefulness together
The machine-and-accessories valuation guide explains why the package can matter commercially. Tell the valuer or sale manager if an accessory is being retained after an earlier assessment; the scope they considered may have changed.
Do not claim technical compatibility or transferable software rights from physical proximity. Those questions need the relevant evidence and professional or vendor confirmation.
Connect the list to the catalogue
Use the auction lot-plan guide to map each included group to its final lot number. If a package is split or combined, update the schedule rather than leaving an old list attached to a new lot.
Make exclusions clear in photographs and descriptions. The written scope, image captions and site labels should tell the same story. A verbal explanation given to one viewer does not correct an ambiguous public description for everyone else.
Confirm changes before release
If an included item is removed, damaged or found to be missing, tell the sale manager through the agreed change process. Do not replace it with a similar part without approval and accurate communication.
Send the completed schedule to UK Auction Group with the inventory. It gives the sale team a concrete package to describe and helps the later handover refer to identifiable items instead of assumptions about what belongs with the machine.
Explore the sale preparation guides.
Sources
- UK Auction Group: asset disposal Checked
This guide gives general information. Equipment-specific, legal, tax and safety decisions may need a qualified adviser or competent specialist. The guides do not promise sale prices, fees or results.