Allow for installation and commissioning after collection
- Reading time
- 3 minutes
- Last reviewed
On this page
Delivery is not the same as readiness for work. A used machine may need installation, assessment, maintenance, configuration or staff training before your business can use it. Price and schedule those steps before bidding.
Start with the intended first working day and work backwards. If you need the equipment on Monday, a Friday delivery with no installer booked is not a complete plan.
Assign the steps between arrival and use
This receiving-site plan provides a starting point:
| Step | Information or action to arrange | Evidence that it is complete |
|---|---|---|
| Receive and identify | Confirm the lot, accessories and delivery condition | Receiving record matched to the purchase |
| Position equipment | Agree location, access and provider scope | Position checked against the agreed plan |
| Provide utilities | Confirm the machine requirements and site provision | Appropriate provider's completed work record |
| Install and assess | Agree competent installation and necessary inspection | Relevant findings and outstanding actions |
| Correct identified issues | Obtain scope, cost and parts availability | Completed work and required follow-up |
| Prepare staff | Arrange information, instruction and training | Responsible manager's readiness decision |
| Release for use | Resolve outstanding conditions | Recorded authorisation under your business process |
The table does not prescribe technical commissioning steps. The appropriate provider should define those for the equipment, its condition and the intended workplace.
Check two things early
First, establish the utility requirements. Use the electrical supply comparison where electrical equipment is involved. Give a competent provider the actual plate information and receiving-site details.
Second, check physical space. The space and access guide distinguishes the delivery route from the working and maintenance space needed afterwards. A machine can fit through the door and still be unsuitable for its proposed position.
These checks can expose costs before the auction rather than after the purchase becomes fixed.
Ask what an installation quotation excludes
An estimate headed "installation" may cover positioning only, or may include a much wider scope. Request separate headings for:
- Unloading and movement to the final position.
- Utility work and any necessary site changes.
- Installation, assessment and relevant inspection.
- Repairs, consumables and parts identified in advance.
- Control configuration or support, where applicable.
- Information and training.
- Follow-up work that depends on findings after arrival.
Use actual quotations where possible. Keep provisional allowances labelled, especially if the provider has not inspected the machine or site.
If your intended use depends on changes to the equipment, complete the alteration feasibility review before treating those changes as routine installation.
Inspection depends on the equipment and circumstances
HSE's work equipment inspection guidance explains that, in Great Britain, equipment whose safety depends on installation conditions needs inspection after installation and before first use, and after assembly at a new location. Other inspection needs depend on risk and deterioration.
That does not mean every delivery needs an identical formal inspection. Ask the competent provider what applies to this equipment and record the answer and scope.
The electrical evidence guide helps avoid treating an old test record as confirmation of present readiness. HSE's PUWER overview also explains employers' responsibilities for suitability, maintenance and training.
Give delays a business cost
Add the cost of work waiting for the equipment, temporary arrangements and any storage between delivery and installation. Keep those estimates separate from the invoice so that you can compare alternatives fairly.
For a UK Auction Group lot, ask UK Auction Group for the dimensions, utility details and available records your proposed installer needs. Getting those questions answered before bidding gives the receiving-site plan a factual starting point.
Sources
- HSE inspection of work equipment Checked
- HSE PUWER overview Checked
This guide gives general information. Equipment-specific, legal, tax and safety decisions may need a qualified adviser or competent specialist. The guides do not promise sale prices, fees or results.